Consequently, it’s not enough just to listen. To make people feel heard, we have to show them that we listened. We have to respond in a way that demonstrates that we attended to and understood what they said.

And this is why concrete language is so valuable. A customer service representative may have paid attention, and understood the problem, but without some outward signal of understanding, there is no way for the customer to know.

Concrete language provides that signal. Using specific, concrete language shows that rather than just going through the motions, someone went to the effort to attend to and understand what was said. Or, said differently, to listen.

Concrete language boosted customer satisfaction, and purchase, because it showed customers that employees were listening to their needs…

So while attending to and understanding needs are key facets of listening, using concrete language takes it one step further. It shows listening.

We need to make the abstract concrete. Whether talking to colleagues or clients, students or sales reps, patients or program managers, we need to take abstract ideas and make them real by using concrete language. Helping people understand, and act on, what we’re saying.

Rather than focusing on one niche, abstract language makes the market seem widespread. And given that larger growth potential, a company seems like a much more promising investment.

Consequently, whether it’s better to use concrete or abstract language depends on the outcome we’re trying to achieve. Want to help people understand a complex idea, feel heard, or remember what was said? Using concrete language is going to be more effective.

But if we want people to think our idea has potential, or that we’re a forward-thinking visionary, abstract language is more effective.

Abstract language also suggests that communicators are more powerful and would be better managers or leaders. Using abstract language to describe everyday activities (e.g., describing ignoring someone as “showing dislike” rather than “not saying hello”) makes people seem more focused on the big picture, and thus more powerful, dominant, and in control. Similarly, hearing someone describe a product more abstractly (i.e., “nutritious” rather than “containing lots of vitamins”) made them seem more fit to be a manager or leader.

More generally, when trying to make language either more concrete or more abstract, one helpful approach is to focus on either the how or the why.

Want to be more concrete? Focus on the how. How does a product meet consumer needs? How does a proposed new initiative address an important problem? Thinking about how something is or will be done encourages concreteness. It focuses on the feasibility and helps generate concrete descriptions.

Want to be more abstract? Focus on the why. Why does a product meet consumer needs? Why does a proposed new initiative address an important problem? Thinking about why something is good or right encourages abstractness. It focuses on its desirability and helps generate abstract descriptions.