DAILY ADAPTING. With Quadrant II weekly organizing, daily planning becomes more a function of daily adapting, of prioritizing activities and responding to unanticipated events, relationships, and experiences in a meaningful way.
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Effective people stay out of Quadrants III and IV because, urgent or not, they arenāt important. They also shrink Quadrant I down to size by spending more time in Quadrant II.
Quadrant II is the heart of effective personal management. It deals with things that are not urgent, but are important. It deals with things like building relationships, writing a personal mission statement, long-range planning, exercising, preventive maintenance, preparationāall those things we know we need to do, but somehow seldom get around to doing, because they arenāt urgent.
The only place to get time for Quadrant II in the beginning is from Quadrants III and IV. You canāt ignore the urgent and important activities of Quadrant I, although it will shrink in size as you spend more time with prevention and preparation in Quadrant II. But the initial time for Quadrant II has to come out of III and IV.
A Quadrant II organizer will need to meet six important criteria.
COHERENCE. Coherence suggests that there is harmony, unity, and integrity between your vision and mission, your roles and goals, your priorities and plans, and your desires and disciplineā¦
BALANCE. Your tool should help you to keep balance in your life, to identify your various roles and keep them right in front of you, so that you donāt neglect important areas such as your health, your family, professional preparation, or personal development.
SELECTING GOALS. The next step is to think of one or two important results
you feel you should accomplish in each role during the next seven days. These would be recorded as goals. At least some of these goals should reflect Quadrant II activities. Ideally,
these weekly goals would be tied to the longer-term goals you have identified in conjunction with your personal mission statement. But even if you havenāt written your mission statement, you can get a feeling, a sense, of what is important as you consider each of your roles and one or two goals for each role.
SCHEDULING. Now you can look at the week ahead with your goals in mind and schedule time to achieve them.